President

Roles and Responsibilities

  • Company Relations - The President is the primary face of ACM to companies. The President should work with these companies to include them in more events, to sync up on their goals and missions with ACM, and to continue to build the relationships with ACM Executives and students.
  • Fundraising - The President should work with the treasurer to help create a budget for ACM and all of the SIGs. With these goals in mind, the President must then work to raise money to pay for these expenses in conjuction with the SIGs. The President should should also gather extra money for any emergency or unexpected expenses.
  • Manage ACM - The President is responsible for all things ACM: ensuring that events go over well, making sure the SIGs have everything they need, etc.
  • Plot ACM’s Future - ACM should always continue to innovate new ideas and events. While this can be done by anyone, the President should make it a primary effort on how to innovate ACM whether through creating new events, updating old events, coming up with new ideas, or anything else.

Transition Steps

  1. Email company representatives and introduce the new President.
  2. Give the new President access to:
  1. Add new President to ACM Global chapter interface as an officer.
  2. Introduce the new president to CS Office staff.

First Steps

  1. Acquire an ACM Global Membership. It is $19 dollars for students. The President, Vice President, and Treasurer are required to be ACM Global members.
  2. Update Orgsync with all of the latest roles.

General Tips

  • Share Responsibilities - The ACM Executive board is a team there for a common goal of helping ACM grow. Many people who take the ACM President role have the personality to try to do everything themselves, but there are specific roles in ACM for a reason. Spend the work around to the appropriate roles so that everyone is contributing but no one is burned out.
  • Show Gratitude - While everyone there volunteered to be on the Executive board, they volunteered and should be in turned thanked for all the effort they put in. Bring in food once in and while, make sure to have a one-on-one chat with someone to tell them what a great job they’re doing, etc.
  • Develop the Team - Working on a the ACM Executive board is a great opportunity to develop problem solving skills, working as a team, and communication. Be sure to faciliate developing these skills for the team and yourself.

Running an Executive Meeting

In the past, ACM President has been responsible for driving all of the ACM Executive meetings. This may change in the future to the Vice President - Internal, but these tips can be transferred over to that documentation at a later time. Here are some general tips for running an executive meeting:

  • Build a Schedule and Stick to It - Make sure that meetings have a purpose and everyone is aware where you are and where you are going. The morning of the meeting (or earlier), spend time to develop an agenda and send it out to the Executive Board for them to review. During the meeting, ensure that you stick to the agenda and only stray from it for a specific reason.
  • Include Everyone - Try to only talk about things that are pertinent to everyone so no one is bored. Sometimes this cannot be avoided, but you should avoid catching up with specific sigs for prolonged periods of time. If it is specific to a SIG and the rest of the group does not need to be present, attend their officer meetings and discuss it directly with them.
  • Past, Present, and Future - One way to structure a meeting is to start the meeting with discussing what happened in the past, move onto things that are currently happen, and then discuss the future. Moreover, start the meeting with smaller topics and end with topics that take longer to discusss.
  • Ask Questions and Drive Creativity - You should drive conversation to develop the best solutions rather than assume you know the best solution.
  • Decide Arguments with Reason not Authority - Arguments will eventually happen in the Executive board, but they should always be decided by which is the best solution for everyone.
  • We are All Here for a Common Goal - Never forget that even when you are upset with something or some decision, everyone is there for a common goal. Disagreements should attack ideas and make sure they are the best.

Tenative Schedule

This tenative schedule will provide a good sense of what to do month over month as ACM President. The schedule should be continually revised and updated so that tasks and events are properly planned for.

Summer

  • Sponsorships - Q1 (January) and Q3 (August) are the primary times that companies look for sponsorship opportunities due to budgeting. You should spend a lot of time reaching out to companies to acquire sponsorships that meet your projected funding goals. Before the summer is over, you should have ideally secured 5,000+ in funding.
  • Career Fair Dinner - If unfamiliar, please look at the Career Fair Dinner section. Take a look at the companies attending the MST career fair and attempt to contact any looking for computer science / computer engineering jobs. Look at the Career Fair Dinner section for more specific detials.
  • Talks - ACM should attempt to get 3 companies talks for the months of September, October, and November.
  • Develop a Fall Semester Plan - Loosly determine month by month what you want to accomplish and talk about over the months to develop a rough plan for the semester.

August

  • Recruitment - August is the primary time for recruiting new members into ACM and the SIGs. Many people spend August looking for a new club to join or just look to get involved. ACM meetings should be focused on recruitment plans and planning the ACM Recruitment Drive. More information on the ACM Recruitment Drive can be found in the Recruitment Drive section.
  • Budgets - Work with the treasurer and the SIGs to build a budget for all of ACM.
  • RSO Leadership Summit - The President and one other officer (Vice President or Treasurer) must attent Student Life’s RSO leadership officer summit. The summit teaches you how to be an RSO, what to avoid, and who is important in Student life. You MUST attend or ACM is no longer an RSO. John Gallager should send you an email about it at the very beginning of the semester or earlier.
  • Annual Report - Login to the ACM Chapter Interface with the credentials in bitwarden and fill out the annual budget report (with the help of the Treasurer) and update the rosters and officers list. You will need the ACM member numbers of the president, VP, and the treasurer (which means all three need to be national ACM members). See Transition Steps for more details.
  • Large Event Planning - At the initial meeting of the semester, be sure to plan the dates for ACM’s ‘major’ events. These include MegaMinerAI, SIG Security Cantenna build, MinerLAN, Programming Competition, career fair dinners, and tech talks from various companies.

September

September is the busiest month of the entire ACM calendar due to the fall career fair. Be sure to delegate out tasks so that no one gets burned out and make sure to over-communicate with everyone what is going on.

  • ACM Goals - Work with the SIGs to develop goals for the semester and the year. Build solid plans for ensuring theses goals are met and review progress as the semester and the year progresses.
  • ACM Events - Try to finalize the events for the the rest of the semester. Ideally you should have at most 2 events a month (except for september) and at most 1 a night.
  • Career Fair Dinner - Finish planning the career fair dinner and finalize everyone who will be attending.
  • Review Recruitment Procesess - Check-in on how recruitment went and plan for ways to improve for next semester.
  • T-Shirt Design Contest - Host the T-Shirt Design Contest at the end of the month into October.

October

  • Try out a New Event - Since it is right in the center, October would be a good time to trial run a new event. See if you can come up with something creative for a small amount of money that will attract new people.
  • Review How September Went - Did the companies enjoy the talks and the career fair dinner? What can we do next time to make sure things run smoother? Is there anything that could improve on to attract more companies or people?
  • ACM Events - Make sure that ACM events are still on schedule (MegaMiner, etc.).

November

  • Planning for Next Semester - Spend some time thinking about next semester. What new events do we want to try? What things can be improved for next semester?

December

  • Review how the semester went - Did ACM meet its goals? Did the SIGs meet their goals? If not, what can be done next semester to reach them. If so, how can we build upon these goals to improve.
  • Sponsorship Letter - Take a look at the sponsorship letter. See if there are any improvements that could be made to provide more value to sponsors and ACM.
  • Constitution - Review the constitution. Ensure that everything is still up to date and being followed by the Executive Board.

Christmas Break

  • Career Fair Dinner - Review the companies attending the spring career fair and email any looking for computer science / computer engineering roles. Send out invitations for companies to attend the dinner.
  • ACM Talks - ACM should attempt to get 3 talks for February, March, and April.
  • Sponsorship - Re-email any company who told you to get back to them next year, email new companies that you have not yet contacted for sponsorship, and follow up with companies that said no with the revised sponsorship letter to see if they are now interested.
  • Develop a Spring Semester Plan - Loosly determine month by month what you want to accomplish and talk about over the months to develop a rough plan for the semester.

Future Ideas

  • Resume and Interviewing Workshop - Many companies have mentioned that S&T students are weak in their interviewing skills. A good event would be to teach students how to technically interview and build the best resume.