PRO Days

PRO Days are for incoming students (usually freshmen) to come see S&T on a Saturday from roughly 11:45 am - 3:00 pm. On this day, we must have two representatives for our booth.

Month Before Events Begin (August?)

  • Create a spreadsheet of dates and spots for two representatives.
  • Show exec and try to get a male and a female for each day.
  • Ensure each slot is filled before a month before each PRO Day.

General Preperation

Friday Before

  • Email PRO Day Volunteers - Sample Email below
  • Check ACM Office - Ensure all materials are ready for the PRO Day on Saturday.
  • Create Registration Page - create a google spreadsheet that potential new students can enter their name and email on.

Sample Email

Congratulations! You’re a volunteer for this weekend’s PRO Day event!!! YAY! Your mission is to arrive at the CS Building to get the banner, stickers, tees, laptop, and tablecloth (with table clips) from the ACM office at 11:40! Then, you will need to go check-in at Havener in the atrium by the helpdesk. You will then be told our table number. Upon receiving our table number, you will report to that table and begin setting up (Be ready by noon!). You will both need to be present throughout the event. Do not to eat during this event, as we can be fined and potentially asked to leave. Do not discuss specifics about the department during the event! The event will end around 2:30-3:00 pm. We will also be fined if there is any trash left around our table, so refrain from leaving anything behind. + Do not eat during the event + Do not leave early + Do not leave trash behind + Do not speak negatively about S&T or the Department + DO tell students about ACM + DO encourage students to get involved + DO put things back in the office in a nice/orderly manner

Please let me know if you have any questions or concerns.

Best Wishes, <Your Name>

Day of

  • Grab Supplies - Grab a working ACM laptop and charger for registration, a banner, a tablecloth, table clips, stickers, and ACM t-shirts to decorate the table.
  • Check in - The PRO Day people will have a table on the first level for check-in. Check in with them by telling them which student org you belong to. They will tell you where you should set up.
  • Decorate the Table - Put the tablecloth on the table, it might not fit, but don’t worry. Place ACM stickers on the table in an organized fashion. Put a couple of ACM Tee’s on the table at 45 degree angles near each end. Place the laptop in the center of the table. Don’t forget to put the banner up!
  • Clean & Leave - When students are no longer present, you should begin taking the display down. Pack everything up and return it to its place in the ACM office.

Agenda

  • 11:40 am - Gather materials at the ACM office.
  • 11:45 am - Check in at the table, and begin finding your table.
  • 12:00 pm - Be set up and ready for students, as they will arrive at noon.
  • 12:01 pm - Stand at the table, talk to potential students using your own dialog or the Sample Dialog (below). Hand out stickers to our potential new members, if they’re interested.
  • 3:00 pm(ish) - Clean up and pack up ACM’s things.
  • 3:30 pm(ish) - Put everything back in the ACM office/where it came from

Sample Dialog

  • “Hi, ACM is the Association for Computing Machinery. We are the largest organization for Computer Science on S&T Campus. We have multiple special interest groups in areas such as AI, Web Development, Security, Competition, Mentorship and Outreach, Data Science, and Hack. Each special interest group usually meets once a week. We host events such as the hackathon, Cyber Boot Camp, MegaMiner AI, and MinerLAN. If you’re interested, please write your name and email on the sheet.“
  • Feel free to talk about any of the committees they seem interested in. Try asking the student what they’re interested in or if they have an interest, if not, push them all!

Future Ideas

  1. Create a video of clips from each committee and showcase it on on the laptop.
  2. Create a physical interest form

FAQ